Speaker guidelines

Speakers will deliver their presentation(s) on the proposed topic respecting the allocated timing and will participate in the discussion or Q&A time of the session.

Speakers:

• Must be available for the entire duration of the session
• Respect the allocated timing – this information is available on your agreement form
• Take into consideration the audiovisual guidelines below when preparing your presentation
• Share your slides with the Chairpersons and Discussants in advance – session preparation emails will be sent early June 2025 by the ESC Team
• You can contact the congress programme team: cardio-oncoscientific@escardio.org should you need further information.

We highly recommend that you use the ESC Cardio-Oncology 2025 Slide Template

Technical Guidelines

All presentations should be 16:9 formatted and have a 1920 x 1080 minimum resolution.

They will be displayed from a PC with Windows 10 and PowerPoint 2019.

In order to ensure optimal delivery of your presentation, please follow these guidelines in the preparation of your presentation:

• Your presentation must be prepared in PowerPoint version: type .pptx - for optimal rendering please use the official slide set template.
• Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
• Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
• Images: Do not copy and paste the images from another application, please use the “insert image from a file” functionality from PowerPoint (format JPG or PNG). Make sure that the inserted images have a minimum resolution of 300dpi.
• Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
• Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2019).
• Check your presentation on a Windows-operated computer (preferably Win10) before you upload it. 

Restrictions

Personal laptop computers cannot be connected to the projectors in lecture rooms and presentations cannot be loaded directly onto the computer in the lecture rooms. Presentations must be uploaded via our online service.

To the attention of MAC users

If your presentation is on a Mac computer, we recommend you ONLY provide a Windows-compatible file.

Online upload 

The Online Upload Service will open early June 2025.
We highly recommend that you use this service to upload your presentation(s) in advance.

The Online Upload Service is fast and easy to use:
To upload your presentation, sign in to your MyESC Account on MYESC/My Agreements
Full link: http://escol.escardio.org/MyESC/modules/congress/Agreement/default.aspx?eventID=2686

Once connected, you will see under the presentation title a link to upload.

A step by step wizard will take you through the process -

• First, you will need to select up to 3 keywords　
  Select from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry. These are important to accurately index your presentation and be referenced on ESC 365.
• Then you can upload your file.

For each presentation uploaded you will receive a confirmation email.

• If your upload is successful, no further action is required, your presentation will be available for you in the lecture room.
• If your upload failed, you will be contacted by our technical team.

Once uploaded:

• You can review your uploaded presentation anytime on your MyESC account.
• To modify your upload, you can re-upload a corrected version, only the latest uploaded version will be kept. 　

Presentations can be uploaded online until midnight (GMT+1) the night before the presentation is scheduled to take place. So you can also use this service during the congress.

The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is our ethical obligation to inform participants so that they are made aware of any relationship that might cause unintentional bias.

A potential conflict of interest may arise from various relationships, past or present, such as employment, consultancy, investments and stock ownership, funding for research, family relationship etc. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.

IMPORTANT:

When accepting the role(s) via the agreement form, Speakers / Chairpersons / Discussants / Presenters have to declare possible conflict(s) of interest. This information is accessible to edit and update as may be required. It is the person's responsibility to ensure the information is up to date in the system - a Declaration of Interest (DOI) slide will be automatically generated, as second slide, by the upload system based on the information entered. 

We request the DOI Slide to be displayed and read out loud to give the audience sufficient time to take note of the conflicts disclosed.

Chairpersons/Discussants must declare possible conflict of interest regarding the topics of the presentations orally at the beginning of the session.

View the regulations for invited Faculty

Presentations given at the congress will be featured on ESC 365.
Please refer to the online agreement form for the copyrights terms.

In order to give you more visibility, we strongly encourage you to review, complete or update your My ESC Profile, as this information will be featured on the ESC Congress online platform and ESC 365 (including your biography and your contributions to ESC related activities).

• Post about the learning objectives of your presentation, the major breakthroughs/highlights
• Double check spelling and grammar
• If you have a concern/complaint, don’t use social media to raise it. Talk to a member of staff. We are always at your service
• Won’t have time to post? You can still share it (repost)
• Apply same ethics and etiquette you would in any other context
• Comment, like and share posts on the congress

Video / Audio / Photos

The recording of video or audio during any session of ESC Congress is strictly prohibited.

It is the responsibility of each presenter or speaker to notify the audience of any restrictions on the photography of the content they are presenting. 
Such an announcement must be made at the beginning of the presentation.

After the congress your presentation will be referenced accordingly on ESC 365.