Presenter Guidelines

These Guidelines are dedicated to presenters in an abstract, clinical case or Late-Breaking science session.

Carefully check your agreement form confirming the day, time and format of your presentation and carefully read the guidelines below to prepare your presentation accordingly.

Upload services are now open.

I am an abstract presenter

I upload my presentation 

or I copy/paste this URL in my browser http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=1304

I am a clinical case or Late-Breaking science presenter 

I upload my presentation
or I copy/paste this URL in my browser http://escol.escardio.org/MyESC/modules/congress/Agreement/default.aspx?eventID=1304

Once your presentation is uploaded, you will be able to see its status “validated” or “controls failed”.

Please refer to your agreement form at any time to see the day, date and format of your presentation, as well as the status of your upload.  

Do not hesitate to contact us at eacvicongressscientific@escardio.org, should you have any questions or need any help.

We remind you that all presentations presented at EACVI 2023 will then be available on ESC 365 in their respective formats in addition to the abstract (slides for oral presentations and ePosters).

We are committed to showcasing your presentation in the best possible light.

My abstract or clinical case is accepted in an Award / Late-breaking science / Oral Abstract session or Clinical Case session

Presentation Format - Slides

Please refer to your agreement form to see the session type and format in which your abstract has been accepted - It will also specify your presentation duration and the maximum slides allowed.

Your presentation should remain short and should focus on the key results of your research. Your presentation timing must not exceed the presentation time indicated on your agreement form.

Your presentation slides must be prepared with 16/9 format and have a 1280 x 720 minimum resolution.

We highly recommend the use of the EACVI 2023 slide template.

In order to ensure optimal delivery of your presentation, please comply with the following guidelines in the preparation of your presentation:

• Your presentation must be prepared in PowerPoint version: type .pptx
• The preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
• Use standard Windows fonts only. Try to avoid the use of non-standard Windows fonts or language-specific fonts.
• Images: Make sure that inserted images have a minimum resolution of 300dpi.
• Video: All videos must be embedded in your presentation. To avoid any issue with movies and loops with PowerPoint, presentations MUST be saved as .pptx files.
• Apple: Please give your filename an extension “pptx” (Preferred version: PowerPoint 2016).
• Check your presentation on a Windows-operated computer (preferably Win7) before you upload it

Declaration of interest is mandatory but does not need to be inserted in your set of slides. At the time of the submission of the agreement form, you will be required to fill the dedicated field that will be automatically inserted by our service as the 2^nd slide of your presentation.

Awards sessions - Young Investigator Award Competition & Digital Health and Artificial Intelligence in Cardiac Imaging Award

These sessions will feature the top-rated abstracts in the respective category.  Each finalist will have 10 minutes to present the research, followed by 5 minutes of questions and answers from jury members.

The abstract jury members will be scoring on the following criteria: Originality, Scientific Content, Presentation and Answers to Questions.

You need to prepare a PowerPoint Presentation with a maximum of 13 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

Specific information and instructions are sent by email to the presenters.

Results of the YIA sessions will be announced during the EACVI cocktail on Thursday 11 May at 6:45PM in the Teatro Científico.
Results of the Digital Health and Artificial Intelligence in Cardiac Imaging Award will be announced during the Closing session on Friday 12 May at 02:45PM in the Teatro Científico.

Late-breaking science session

This session will feature the latest original findings in science.

Each presenter will have 10 minutes to present, followed by 5 minutes of questions and answers from the Chairpersons and the audience.

You need to prepare a PowerPoint Presentation with a maximum of 13 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

Oral Abstract sessions 

These interactive sessions will be moderated by two Chairpersons who are experts in the topic. Each session will feature key messages from seven abstracts.

You will have 5 minutes to present your research, followed by 3 minutes of questions and answers from the Chairpersons and the audience.

You need to prepare a PowerPoint Presentation with a maximum of 6 slides (including the title slide). The DOI slide will be automatically inserted in your set of slides by our technicians based on your declaration at the time of the submission of the agreement form. 

Clinical Case sessions 

Those highly interactive, practical and educational sessions will feature the top-rated clinical cases.

The main objective of the sessions is to learn from challenging clinical case scenarios. Each presenter will have 5 minutes to present, followed by 3 minutes of questions and answers. 

We recommend the following format for the presentation of your case - (may not be applicable to all cases)

1. Patient presentation
2. Initial workup 
3. Diagnosis and Management
4. Follow-up
5. Learning point(s) 

Slide Presentation Requirements - Maximum number of slides = 6 including the title slide. A DOI slide will be automatically inserted by our services based on the information completed at the time of agreement.

How do I upload my presentation?

All presentations must be uploaded in advance via the online services.

Upload services are now open.

I am an abstract presenter – Upload my presentation 

http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=1304

I am a clinical case or Late-Breaking Science presenter – Upload my presentation 

http://escol.escardio.org/MyESC/modules/congress/Agreement/default.aspx?eventID=1304

Once your presentation is uploaded, you will be able to see its status “validated” or “controls failed”.

Please refer to your agreement form at any time to see the day, date and format of your presentation, as well as the status of your upload.  

Do not hesitate to contact us at eacvicongressscientific@escardio.org, should you have any questions or need any help.

Moderated ePoster sessions

Your abstract has been selected for presentation in a Moderated ePoster session hosted by two Chairpersons, experts in the topic.

All presenters will have 3 minutes to summarise their research, followed by 2 minutes to address questions from the Chairpersons and the audience. 

You need to prepare an ePoster (PDF) - your DOI will be added by our service.

ePosters Sessions

Your abstract will be presented in an electronic poster format (ePoster) and must be uploaded by Monday 17 April 2023.

Kindly note this is a strict deadline which will not be extended. Content not uploaded at this date will be withdrawn. 

How do I upload my presentation?

Upload services are now open

I am an abstract presenter – Upload my presentation 

http://escol.escardio.org/MyESC/modules/congress/Abstract/default.aspx?eventID=1304

Once your presentation is uploaded, you will be able to see its status “validated” or “controls failed”.

When you have submitted your agreement form, you have been required to declare any potential conflict(s) of interest. The information collected will then be inserted in your ePoster. There is no need to create your own DOI slide or to insert it in your ePoster. In addition, you will be asked to select and enter three key words that best classify your research.

Technical requirements for ePosters

Recommendations and requirements to optimise your poster display on screen:

• Create your document in Powerpoint (1 page)
• Orientation: Landscape. Layout: 16 x 9
• Save it as a PDF file

Please note that the use of the official ESC logo is not allowed.

Declaration of interest is mandatory but does not need to be inserted when preparing your ePoster. The information declared at the time of the submission on your agreement form will be automatically inserted by our services on your ePoster.

Suggestion - Important fields to include in your PDF layout:

• Title, author(s), address (upper edge, across the width the whole poster)
• Purpose
• Methods
• Results
• Conclusions

The ESC does not allow QR codes on Posters. The text should be broken up by the inclusion of drawings and/or photos. The use of colour makes the poster more attractive and effective.

Upload your ePoster -

It is mandatory that you upload your ePoster by Monday 17 April.  

• Animations - Avoid overlapping animated objects or serial animations. Only the final view/status will be visible
• Font types - Please use Times New Roman, Helvetica, Arial, Calibri, Verdana or Symbol.
  The font size should be 14 points or bigger.
• Images and tables - at least 200 dpi for your images and tables. Good picture quality is essential. All graphs and tables must be embedded in your file. You must also avoid animated GIF files and respect the copyrights and personal anonymity of the pictures and tables. Do not insert or embed any videos in your file.
• Note for Apple Macintosh users - Please do not drag and drop to insert pictures into your file as graphs and images will not display properly.
• DOI - The information declared at the time of the submission of the agreement form will be automatically inserted by our services on your ePoster. 
• On the next screen, you will be asked this year to select three keywords (from an available list of topics/keywords - or with the option to use free text if you do not find a suitable entry).  These are important to accurately index your presentation and be referenced in ESC 365.
• For each ePoster uploaded, you will receive a confirmation email.
• To modify your upload, you can re-access the service and upload a corrected version. - only the latest uploaded version will be kept.

Additional functions  -  ZOOM ZONES

While you are uploading your PDF file, you will see on the screen a notification that your poster is processing and that the next step is to select the interactive zones (these are the areas you will focus and zoom on during your ePoster presentation)
- Close this confirmation window
- Return to the main screen and click on “select interactive zone”
- Use the « Add new zone » button to add interactive zones
- Repeat this step for every zone in your poster you will zoom on during your presentation
- Click on SAVE at the bottom of the screen to confirm and validate your selection
Back on the main screen, you can re-access your ePoster, view it and if you want to re-upload a different version use “Delete” and start again the process

IMPORTANT FOR YOUR ePOSTER PRESENTATION -
Selecting Zoom Areas will allow you to make your ePoster Presentation more efficient and help you focus on the Key Areas you want to highlight during your ePoster Presentation.
A minimum of 3 Zoom Zones is required during the upload process.

ESC 365, the cardiology knowledge hub 

It is important to remind the audience that the presentations given in the sessions will later be available on ESC 365.

Please make sure to update your speaker profile to be featured with your presentation(s)

Be active on Twitter

Share the science and add your voice to the biggest CV conversation on Twitter!

• Use #EACVI2023
• For tweets, you deem pertinent for ESC to retweet, tag @escardio
• Tweet about the major breakthroughs/conclusions/highlights, and with the most relevant images from the speaker
• Avoid promotional posts ie 'session xyz starting now’ or content that does not give any scientific value ie 'Great talk from @abc…’ without adding her/his key messages, points, etc
• Quote the speaker, or tag their Twitter profile
• Double-check spelling and grammar
• If you have a concern/complain don’t use social media to raise it. Talk to a member of staff. We are always at your service
• Won’t have time to tweet? You can still retweet (RT) @escardio , @ESC_Journals or your network’s tweets; stay engaged and comment to their tweets with your view or RT with comment (quote)
• Apply same ethics & etiquette you would in any other context

Video / Audio / Photos

The recording of video or audio from any presentation on the webpages of EACVI 2023 or at the congress venue is strictly prohibited.

Restrictions on photography are at the sole discretion of the presenter and must be announced to the audience at the start of the presentation.